Privacy Policy

Introduction

This policy explains how The Martin Moran Foundation collects, uses and protects your personal information.

Who we are

The Martin Moran Foundation is a registered charity in England and Wales (1193111) and in Scotland (SC051100). We are the data controller for the personal information we hold about you.

Hazel Moran is our data privacy lead. You can contact her at info@martinmoranfoundation.co.uk

What we collect

We only collect what we need. This may include:

Contact details: your name, email address, phone number and postal address.
Donation details: the amount, the date and whether you have made a Gift Aid declaration. We do not store card or bank details. Payments are handled securely by our payment providers.
Nomination and application details: information about the young person nominated and the person nominating them. This can include date of birth, school, emergency contacts and any support, medical or dietary needs.
Martin Moran Round details: your name, contact details and GPX file if you register or log an attempt.
Website data: your IP address, browser type and how you use our site. See our cookie policy below.

How we use it

To run our programmes, including reviewing nominations and keeping participants safe.
To process donations and claim Gift Aid.
To reply to your messages.
To send you our newsletter, only if you have signed up.
To record Martin Moran Round attempts and completions.
To improve our website.

Our legal basis

UK data protection law says we must have a lawful reason to use your information. We rely on:
Consent, for example when you sign up to our newsletter. You can withdraw it at any time.
Legitimate interests, to run the charity and respond to enquiries.
Legal obligation, for example keeping Gift Aid records.
Contract, when we deliver a programme place.
For health or support needs we rely on explicit consent from the participant, or from a parent or carer where appropriate. We only use this information to keep young people safe.

Who we share it with

We never sell your information. We only share it with:
Delivery partners such as instructors and accommodation providers, where needed to run a programme.
Service providers who help us run the charity, such as our website host (Wix) and our email and payment providers. They can only use your data on our instructions.
HMRC, for Gift Aid claims.
Authorities, if the law requires it or someone is at risk of harm.
Some providers may store data outside the UK. Where they do, we make sure suitable safeguards are in place.

How long we keep it

Donation and Gift Aid records: 6 years, as HMRC requires.
Nomination and participant records: 7 years after the programme ends.
Newsletter details: until you unsubscribe.
General enquiries: up to 2 years.

Keeping it safe

Only trustees, staff and volunteers who need your information can access it. We have procedures for dealing with any data breach. We will tell you and the regulator where the law requires us to.

Your rights

You have the right to:
see the information we hold about you
correct anything that is wrong
ask us to delete your information
object to or limit how we use it
withdraw your consent at any time
ask for a copy of your data to take elsewhere
To use any of these rights, email info@martinmoranfoundation.co.uk. There is usually no fee. We will reply within one month.

Complaints
Please contact us first so we can put things right. You can also complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

Changes to this policy
We review this policy regularly. Any changes will be posted on this page.

COOKIE POLICY

Our website uses cookies. These are small text files saved on your device when you visit. Essential cookies keep the site secure and working, so they cannot be turned off. With your permission we also use analytics cookies to see how people use the site, plus cookies from services such as YouTube, social media and our donation provider. You can accept or reject non-essential cookies using our cookie banner or the link in our footer. You can also block or delete cookies in your browser settings. If you have any questions, email info@martinmoranfoundation.co.uk.

Accessibility statement

We want everyone to be able to use our website. We aim to make it clear, easy to read and simple to navigate on any device.

Some parts of the site may not be fully accessible yet. For example, some videos may not have captions and some images may not have text descriptions. We are working to improve this.

If you have difficulty using the site or need information in a different format, such as large print or plain text, email info@martinmoranfoundation.co.uk. We will do our best to help.

This statement was last reviewed in October 2026.